Is this legal advice?

No. HireStates is compliance software, not a law firm. We help you understand the rules and generate document templates - but we strongly recommend reviewing final documents with a licensed employment attorney, especially for your first hire.

How current is the compliance data?

Our compliance database covers current California and New York state law and all major city ordinances. We review and update the data as legislation changes to keep your documents accurate.

Which states and cities are covered?

California: All 25 major jurisdictions including the state baseline plus San Francisco, Los Angeles, San Jose, Oakland, San Diego, and 20+ more cities. New York: State law plus NYC and other major jurisdictions. We are actively expanding city coverage for New York.

Is our company data stored securely? We're subject to GDPR.

Yes. HireStates is hosted in the EU (Frankfurt). We are GDPR-compliant by design, do not sell data to third parties, and offer a Data Processing Agreement (DPA) on Pro and Enterprise plans. Your documents and company data never leave EU infrastructure.

Do we still need an employment lawyer?

For standard hires, many customers use HireStates documents as-is after a one-time legal review. For complex situations - executive contracts, equity compensation, or layoffs - we recommend involving counsel. HireStates reduces the hours your lawyer needs to spend, cutting legal costs significantly.

Can we customize the generated documents?

Yes. All documents are fully editable after generation. Pro and Enterprise plans let you save custom clauses, upload company policies, and create branded templates. You own every document you generate.

HireStates — AI-Powered HR Compliance for California & New York

1. Acceptance of Terms

By accessing or using HireStates services ("Services"), provided by KVN-International US Inc. ("HireStates," "we," "us," or "our"), you ("Customer," "you," or "your") agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use our Services. These Terms constitute a binding legal agreement between you and HireStates.

2. Important Disclaimer - No Legal Advice

HireStates is a technology company, not a law firm. We do not provide legal advice, legal representation, or attorney-client relationships of any kind. No information provided through our platform - including AI-generated responses, compliance guidance, document templates, or regulatory summaries - constitutes legal advice or creates an attorney-client relationship between you and HireStates or any of its employees, contractors, or affiliates.

The information and documents generated by our Services are provided for general informational and educational purposes only. They are intended to assist you in understanding U.S. employment compliance requirements, but they are not a substitute for professional legal counsel. Employment law is complex, jurisdiction-specific, and subject to frequent change. AI-generated content may contain errors, omissions, or outdated information.

You must consult with a licensed employment attorney in the relevant jurisdiction before relying on any information, document, or guidance provided through HireStates. You assume all risk and liability for any actions taken or decisions made based on the use of our Services without independent legal review. HireStates expressly disclaims any and all liability arising from your reliance on AI-generated content without obtaining qualified legal advice.

By using our Services, you acknowledge and agree that: (a) HireStates is not acting as your attorney or legal advisor; (b) no attorney-client privilege applies to any communications with our platform; (c) all AI-generated documents and responses require review by a licensed attorney before use; and (d) you will not hold HireStates liable for any legal consequences resulting from the use of our Services without independent legal counsel.

3. Description of Services

HireStates is an AI-powered compliance information platform that helps international companies understand the requirements for hiring employees in California and New York. We generate employment document templates, handbooks, and onboarding checklists, automatically applying state law and relevant city-specific rules across 30+ jurisdictions in both states. Our AI assistant answers California and New York labor law questions with code citations and regularly updated information, covering topics like minimum wage, sick leave, notices, and worker protections. With EU data hosting and export-ready PDF/DOCX documents, HireStates enables European teams to navigate U.S. hiring requirements more efficiently. All outputs require review by a licensed employment attorney before use.

4. User Responsibilities

Users are responsible for providing accurate company and job information to ensure that the AI-generated employment documents and compliance advice are correctly tailored to their specific hiring location and role. While the platform provides labor code citations and automated document generation, users must review all final outputs with a licensed employment attorney to ensure they meet their specific legal needs. It is the user's responsibility to maintain the security of their account credentials and ensure that any data uploaded to the platform complies with their own internal data protection policies. Additionally, users must use the service in accordance with the platform's terms, including adhering to usage limits for AI chat sessions and document downloads based on their selected subscription tier.

5. Data Privacy and Security

We take data security seriously. HireStates prioritizes the protection of sensitive information by hosting all platform data on secure servers within the European Union to ensure full compliance with GDPR standards. We implement industry-standard encryption and security protocols to safeguard company details, employee information, and generated documents from unauthorized access or data breaches. While we provide a secure environment for managing US employment compliance, users remain responsible for the accuracy of the data they input and for managing their own internal access controls. Our commitment to privacy includes transparent data handling practices, ensuring that your information is used solely to provide AI-powered legal guidance and document generation services.

6. Payment Terms

Subscription fees are billed monthly or annually based on your selected plan. All fees are non-refundable except as required by law. You authorize us to charge your provided payment method for all fees. If payment fails, we may suspend Services until payment is received. Pricing is subject to change with thirty (30) days' written notice. Enterprise customers may negotiate custom pricing terms.

7. Intellectual Property

HireStates and its licensors own all rights, title, and interest in the Services, including all software, algorithms, trademarks, and proprietary technology. You receive a limited, non-exclusive, non-transferable license to use the Services for your internal business purposes. You retain ownership of your data, and we claim no ownership rights over information you submit through the Services.

8. Service Availability and Support

HireStates strives to provide continuous access to its AI-powered compliance platform, though we reserve the right to perform scheduled maintenance or updates to ensure the accuracy of our legal databases. Our Pro and Enterprise plans include priority support to assist users with technical inquiries or platform navigation, ensuring a smooth experience when generating critical employment documents. While we aim for high uptime, we do not guarantee that the service will be uninterrupted or error-free, particularly during periods of rapid legislative updates or third-party service outages. Enterprise customers may also benefit from a dedicated onboarding process and a service level agreement (SLA) to guarantee specific performance and availability standards for their teams.

9. Limitation of Liability

To the maximum extent permitted by law, HireStates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to lost profits, lost revenue, lost data, regulatory fines, penalties, legal fees, or any damages arising from employment decisions made in reliance on information or documents provided through the Services. Without limiting the foregoing, HireStates shall have no liability for any legal, regulatory, or compliance consequences resulting from the use of AI-generated content, document templates, or compliance guidance without independent review by a licensed attorney. Our total aggregate liability for all claims shall not exceed the lesser of (a) the amount you paid to HireStates in the twelve (12) months preceding the claim, or (b) one hundred U.S. dollars ($100). You acknowledge that the Services are informational tools, not legal services, and that you use all outputs at your own risk. Some jurisdictions do not allow limitation of liability for incidental damages, so this limitation may not apply to you.

10. Termination

Either party may terminate these Terms with thirty (30) days' written notice. We may immediately suspend or terminate your access if you violate these Terms or fail to pay fees. Upon termination, your access to Services will cease, but you may export your data within thirty (30) days. We will securely delete your data ninety (90) days after termination unless retention is required by law. All provisions that by their nature should survive termination will survive, including intellectual property rights and limitation of liability.

11. Modifications to Terms

We may update these Terms from time to time. We will notify you of material changes via email or through the Services at least thirty (30) days before the effective date. Your continued use of Services after changes become effective constitutes acceptance of the updated Terms. If you do not agree to the changes, you may terminate your account as described in Section 10.

12. Governing Law and Dispute Resolution

These Terms are governed by the laws of the State of Delaware, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Services shall be resolved through binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitration shall take place in Wilmington, Delaware, and judgment on the award may be entered in any court of competent jurisdiction. Notwithstanding this, either party may seek injunctive relief in court to protect intellectual property rights.

13. Contact Information

For questions about these Terms, please contact us at:

KVN-International US Inc.
16192 Coastal Highway
Lewes, Delaware, 19958
Email: hirestates@kvn-international.com